Subsidy for Scholarly Activities

The UBC Emeritus College seeks to assist in fostering, promoting, and disseminating the scholarly activities / academic pursuits of retired faculty, consonant with the University's mission, by disbursing funds provided for this purpose by the University, on the initiative of the President.

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Deadline for submitting your application is July 19, 2023.


Recognizing that many faculty contribute to the scholarly, scientific, and artistic life of the University after retirement and that the University has invested a great deal in faculty over the years, the College invites applications for partial subsidy of expenses incurred by members of the UBC Emeritus College in conducting scholarly activities during the academic year 2022-2023.

Applications for such support will be assessed by an Adjudication Committee, consisting of at least three members of the College, each representing a different discipline.  The Committee will seek to support as many applications as can be funded, provided the expenses claimed are eligible. If requests for reimbursement exceed the monies available, requests may be refused or met only in part.  The Committee will aim to achieve some level of balance among disciplines, while recognizing that this will not be possible every year, and  will give priority to first-time applicants (i.e. those who have not received awards in previous years). College members should seek support from this fund only when no other sources of reimbursement (e.g. research grants; support from an institution, department, school, or organization) are available to them. 

The Adjudication Committee will be guided by three key principles:

  1. Requests for subsidy must be consistent with the spirit of the program, and in support of scholarly activity, as defined by the University’s Collective Agreement.
  2. Requests must adhere to current University’s financial practices and  procedures
  3. Requests must be for expenses for which no other resources are available (i.e. for which the applicant would be personally out-of-pocket).

We welcome requests for partial reimbursement of expenses incurred by members of the Emeritus College in pursing scholarly and creative activities that contribute to the university’s mandate.

The following guidelines frame the main activities for which subsidy can be requested, but are not limiting or definitive:

  • Those related to the publication of books, papers, clinical studies, and manuscripts; these may include costs for cartography, copyright permissions for illustrations and, in exceptional circumstances, costs incurred for colour reproduction. Reimbursement of publication costs may be requested, up to a limit of $5,000 per applicant. 
    Please note that UBC Library provides discounts through negotiated licence agreements direct with selected publishers and via their membership to the Canadian Knowledge Research Network. Please check this resource before you submit your application. More information is available on this webpage.
  • Those related to the conduct of scholarly activities: travel expenses such as airfare, ground transportation and accommodation, in accord with University guidelines. We do not subsidize meals or per diems.
  • Those related to the presentation of  the results of scholarly and creative activity. Priority will be given to those receiving significant awards, presenting invited talks, and serving as officers of scholarly societies.  Attendance alone will not be reimbursed.
  • Expenses related to the development of policy papers, to data analysis/data synthesis and for student research assistance (must be hired through UBC).
  • Licensing of necessary software not available through UBC licences accessible via Kivuto portal.
  • Other activities consonant with the University’s mission such as the development of innovative teaching methodologies, artistic performance, or production.
  • All payments are as subsidy to recoup expenses already incurred, for which no other source can be found. 
  • Subsidy requests for capital expenses and equipment will be denied.
  • No subsidy requests will be accepted from departments.
  • Receipts must be for expenses incurred for activities that took place between July 1 of the past year and June 30 of the present year (tickets may have been bought earlier in order to get discounts).


Members of the UBC Emeritus College (from both UBC-O and UBC-V) are eligible. 
(All senate-appointed emeriti are automatically members of the College.)

The following documents are required:

1. Written justification for the expenses. 
2. Supporting documentation which could include conference program, invitation letter, etc. (if applicable)
3. An up-to-date CV (reflecting scholarly activity in the last 6 years) in whichever format is easiest (UBC, common CV, N5F, etc.) 
4. Detailed receipts for the expenses incurred.
5. Completed Online Application

Click here to complete the online application

Deadline for receiving applications is July 19, 2023.
The committee will adjudicate applications between August and October 2023.
Cheques will be sent before December 31, 2023.